Database Services

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Database Services

UKMM offers a wide range of database services including Email address appending, postal  and telephone list cleaning, data deduping, database auditing and analysis, data formating, data segmentation, data appending.

Bespoke Database Solutions

In addition to mailing and telephone list supression services, UKMM also undertake bespoke database work. Some examples of the work we have provided to our existing clients include:-

Database Deduping

After signing a non disclosure agreement we would take your database and run a number of deduping processes. This may be based on your choice of unique field or ID, or we would create one for you by concatenating (joining) more than one field with another e.g. surname and post code. Deduping may be used for the straight forward removal of duplicate records, creating one record per address or institution, or merging the best information from one record with information from another where certain information is missing.

Database Appending / Consolidation / Audit

This service is sometimes necessary when your data has missing elements such as email addresses or is held in multiple files and/or where your mailing list requires additional information prior to effective segmentation. We have access to many data sources that can be used to append and match back to your file, giving you valuable insight about your  client base. This can then be used to find look-a-like contacts, taking the guess work out of prospecting.

Database Analysis / Trend Analysis / Sales Analysis

We can analyse any part of your data and report back in a concise and ordered fashion. We can:-

  • provide answers to specific questions via database queries
  • run trend analysis reports
  • produce pivot tables so that you can manipulate your data in a more user friendly way

In fact you would be surprised at what we can do with your data.

Data Formating

This covers a multiple of things from:-

  • changing capitalisation to upper and lower case
  • tidying up of odd characters and rogue spacing
  • suppressing blank records
  • flagging incomplete records for follow up

In fact it’s all the messy little jobs that need doing to get your database in tip top working order – particularly useful if you have data captured from client based direct entry forms.

Data Segmentation

UKMM can assist you in segmenting your databases in order to send focussed and relevant communications. We can help you promote the right product to the right target, without the costly investment of a CRM system.

Deduping, appending, consolidation, analysis, formating and segmentation are just some of the database tasks that we can carry out. If you have a specific requirement not covered here please let us know and we will do our best to accommodate your needs.

Call 0870 760 6472 to talk to a representative about your mailing requirements, email us or use the contact us link to send us a brief.

Mailing List Cleaning

UKMM can reduce your mailing costs by ensuring that the data you use for your mailing campaign is as fresh and up-to-date as possible, and complies with industry best practice. UKMM can run your data against the following suppression files: PAF, MPS, NCOA, Gone Away, The Bereavement Register and other Mortality files.

Find out more about - Mailing List Cleaning

Telephone List Cleaning

Unlike postal mailings, telephone campaigns must meet stringent legal requirements. All data must be run through the latest version of TPS (Telephone Preference Service) which is updated every 28 days. This now extends to companies through the Corporate TPS.

Find out more about - Telephone List Cleaning
Database Services